Can We Schedule a Meeting for Tomorrow

Your calendar in Teams is connected to your Exchange agenda. In other words, when you schedule a meeting in Outlook, it'll evidence up in Teams, and vice versa.

Every coming together scheduled in Teams is automatically fabricated into an online meeting. Scheduling from Outlook? Learn how to add Teams to your Outlook meeting.

Note:Up to 1,000 invitees can join a Teams meeting and interact by using chat, sound, and video. Invitees tin also join a meeting that already has 1,000 participants (upward to 10,000) as view-only attendees.

Schedule a meeting

There are several ways to schedule a meeting in Teams:

Select Schedule a meeting in a chat (below the box where you type a new bulletin) to volume a coming together with the people in the conversation.
Go to Calendar on the left side of the app and select New coming together in the elevation right corner.
Select a range of time in the calendar. A scheduling course will pop open.

The scheduling form is where you lot'll give your meeting a championship, invite people, and add meeting details. Use the Scheduling Assistant to observe a time that works for everyone.

Scheduling Assistant tab in the Teams new meeting scheduling form.

Once you're done filling out the details, select Save. This will close the scheduling form and send an invite to everyone'south Outlook inbox.

Assign categories to a coming together

Color code your calendar with categories. Just similar in Outlook, you can assign 1 or more categories to each coming together in your calendar. There are a couple ways to assign categories:

Right-click an event in your calendar and select Categorize, then pick a color.
When scheduling a meeting, select Category at the top of the scheduling form.

Notes:

At this time, category names and colors can only be edited from Outlook.
For recurring meetings, categories can only be applied to the series, not an individual occurrence.
Currently, categories tin't be practical to channel meetings.

Invite people exterior your organization

Teams lets you invite people outside your organization, including those who don't accept a Teams license. You'll need their full email accost to invite them.

Go to where information technology says Add required attendees. If anyone is an optional attendee, select Optional instead.
Type the person'due south full e-mail address (ex: Joe@example.com).
Select Invite. They'll receive an electronic mail with a link to the coming together.

Add a co-organizer

Note:Adding a co-organizer is available as part of the public preview program and might undergo further changes before beingness released publicly. To get access to this and other upcoming features, switch to Teams public preview.

After you've invited people to your meeting, you can add up to 10 co-organizers to help manage your meeting. Before calculation co-organizers, brand sure the people you desire to add are already added as required attendees then follow the steps below:

Select your meeting and and so select Edit.
Select More options > Coming together options.
On the meeting options folio, next to Choose co-organizers, select the downward pointer and choose the proper noun of the co-organizer.
Select Salve at the bottom of your screen.

Brand it a channel coming together

Select New meeting.
Type the name of a channel where information technology says Add aqueduct (nether the time and date fields).

Add channel to a Teams meeting.

Channels can't be edited or added once the invite is sent. You'll need to transport a new invite with the updated channel.

Note:When you take a meeting in a channel, everyone in the team will be able to run across it and bring together information technology in that channel. This characteristic isn't available in individual channels.

Once y'all've added the people you want, select Scheduling Assistant to find the best time.

If it's a recurring meeting, open the dropdown menu next to Does not echo (but beneath the appointment). Choose how often you want it to occur from the default options, or select Custom to create your ain cadence.

Schedule meetings in a channel calendar

If you're unfamiliar with how to add a calendar to a channel, the steps are outlined for y'all at See all your meetings in Teams. In one case that'south done, you take a few ways to add events to the shared calendar.

SelectAdd new consequence at the top of the calendar.
Click and elevate your cursor on the calendar to select a block of time.
Or, select the arrow next toRun across now at the meridian of the app to open the carte and select Schedule meeting.

Each of these actions will open the scheduling grade with the aqueduct name filled in, experience costless to add an Outlook group or individuals by manually inbound their names. Guests and partners from outside your org won't accept access to the channel agenda and will as well require being added to the meeting invite.

Right-click for more options

Right-click an result in your calendar to RSVP, remove information technology if it'south canceled, or open the invitation to view the meeting details. If the issue is a Teams coming together, you'll besides get options to Join online and Chat with participants.

Context menu of a calendar event in Teams.

Teams meetings will show a bring together button on an issue in your agenda v minutes before the start of a meeting. One time someone joins the coming together, the event will modify colors to allow yous know they're online.

Select Join to open the meeting settings window to confirm your preferred camera and mic settings before joining the online meeting.

Note:If you take overlapping meetings in your calendar, the join push button won't be available. Only you tin can still right-click the event and select Join online.

Fix your Show As status in a Teams meeting

As an organizer, you tin can prepare the Show Every bit condition of the meeting in the action bar. When participants RSVP, their condition volition automatically reverberate the condition the organizer fix. You can also employ Evidence As to create private meetings and appointments for yourself and your participants. Larn more here.

As a participant, you can choose to set your individual status for the meeting through Show As contained of the status set by the organizer. The updated status will reflect on your calendar. The default Show Every bit value for all the meetings an organizer schedules is Busy.

For a quick overview, see the Bear witness As feature demo.

You can set your Show Every bit condition in several ways:

On the Scheduling Class Details page

Image displaying how to set a status in a Teams meeting using the drop down status menu.

On your Peek of the meeting (Microsoft Surface)

Image displaying the Show As flyout menu with potential statuses.

On the Details view of the coming together (as a participant)

Image displaying the Test Meeting screen with menu of available statuses.

To schedule a meeting, become to Calendar Meetings button on the lesser of the app, and so select Schedule a meeting Schedule a meeting button in the superlative right.

Go to Add participants Add people to team button and select the people you lot'd like to invite.

Side by side, go to Share to a channel:

If yous want take your meeting in a channel, select the appropriate aqueduct.
If you'd rather not, skip it.

Note:When you have a meeting in a aqueduct, people will exist able to see and bring together it in that channel.

Then, set beginning and end times and write a description for the effect.

Finally, select Done to schedule your meeting.